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Is your Microsoft365 data as safe as you think it is?

Written by  Aug 25, 2020

The fact that most vendors do not provide data protection alongside its other services, will come as a surprise to some.

For those who are less sure about how to tackle this problem, let’s start with the basics. If you’re using SaaS products like Microsoft365, don’t be fooled; these tools are not as safe as you’re led to believe. The best type of protection these tools actually provide you with is a recycle bin to recover a file, email, or object that you might have accidentally deleted, making it easy to recover pretty quickly. Alongside this, you can also restore an older version of an item if needed. Whilst this sounds great, if you fall victim to a malicious cyber attack, or find some of your files to have been tampered with, there will be no easy way to recover from this. You will not be able to recover data because the “backup” is stored in the same place as the original. That means once your data is gone, it’s gone forever!

Microsoft365 as a platform, arguably contains some of the most significant data protection gaps that IT professionals are tasked with handling. A robust backup solution should get the basics right; it should automate backups regularly, and ensure backups are stored in a different place than the protected system, as well as meeting any compliance requirements.


If we reflect on the last couple of months alone, there have been countless cyber attacks, with hackers taking advantage of the current vulnerabilities surrounding COVID-19.

These attack victims will have been left with deleted, or corrupted files and those relying on tools like Microsoft365 will have had a huge headache in trying to get these back. Some IT teams were able to do the recovery process manually, which is not only laborious, but also time consuming. Other companies have found the attacker corrupted or deleted their only copy of data, because they were relying on the internal protection mechanisms their SaaS vendor provides.

Your business has two options to protect your SaaS data. Firstly, you could consider a manual backup solution. This will likely be prone to human error; it will be time consuming and far from productive. Alternatively, you could implement an automated backup and recovery system with support of a third party. This will save you time, automatically backup all of your data ensuring you’re protected at all times, and free up your team’s time to focus on more value-add tasks.

With no clear direction as to when we can expect to return to normal right now, it goes without saying that all teams could do without the added pressure and worries when it comes to the protection of their data. Time is precious to all of us, so for businesses looking for a solution to speedy data protection and recovery, SaaS data protection is the answer. Not only will your IT teams have the support that they need, but you’ll have a partner for life. Always read the small print, and make sure you’re protected – or risk paying the price.

Paul Anderson

Our Cyber world tech journalist, Paul specialises in Cyber Security having worked in the field for over 5 years and has previous Tech admin roles to his credit. Applying Cyber tech to office use and sharing Cyber related articles are what Paul offers us. He is very experienced and his contribution is invaluable.

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